WW Surf
Financial Obligations & Refund Policy
Completion of registration confirms that the parent or guardian has read, understands, and agrees to the terms of this Financial Policy. The financial obligation is for the full soccer year and no refunds will be issued except as explicitly stated below.
01
Seasonal Commitment
Registration with the Club represents a binding, full-season commitment. By accepting a position on a team and completing the registration process, parents and guardians acknowledge their intent to honor this commitment for the entirety of the soccer year.
02
Payment Terms & Installment Plans

The registration fee reflects the total cost of the soccer year. While the Club may offer an installment plan for convenience, this is not a monthly subscription and cannot be cancelled once registration is finalized.

  • AuthorizationSelecting an installment plan authorizes the Club to automatically process all scheduled payments until the outstanding balance is paid in full.
  • ParticipationThe full seasonal balance is due regardless of participation levels, attendance, or missed sessions — including practices, games, or events.
  • Team FeesAll players are required to share equally in team-specific expenses such as tournament costs and coaches' travel. These fees are invoiced at registration and included in the installment plan balance where applicable.
03
No-Refund Policy Strictly Non-Refundable
! All registration fees, deposits, and team fees are strictly non-refundable. This applies to all circumstances, including but not limited to:
  • Voluntary withdrawal or schedule conflicts
  • Team placement, coaching decisions, or playing time
  • Dismissal from the program or non-attendance
  • Processing and administrative fees
04
Limited Exceptions

Requests for financial relief are reviewed on a case-by-case basis at the sole discretion of Club Administration. Consideration may be given only for the following:

Medical Hardship

Credit on account may be granted for a season-ending injury or significant illness that prevents participation. Requests must include written documentation from a physician.

Relocation

Families who relocate 150 miles or more from any of the Club's training sites during the soccer year may submit a request for review.

All requests must be submitted in writing with appropriate documentation — verbal requests will not be accepted. Approved credits typically exclude deposits and team fees.

05
Delinquent Accounts & Disputes

Failure to fulfill financial obligations will result in the following actions:

  • IneligibilityThe player will be ineligible to train and their Player Card will be restricted to prevent competition in games or tournaments until the balance is satisfied.
  • CollectionsUnpaid balances may be referred to a third-party collection agency.
  • Participation RestrictionsPlayers with outstanding balances will be barred from future tryouts and may be denied a release to join another club.
  • ChargebacksBy registering, you agree not to dispute or charge back properly authorized payments. In the event of a dispute, the Club will provide registration records and this signed policy as evidence of authorization.
Acknowledgment of Agreement

Completion of registration confirms that the parent or guardian has read, understands, and agrees to the terms of this Financial Policy. You acknowledge that the financial obligation is for the full soccer year amount and that no refunds will be issued except as explicitly stated herein.

Questions? We're Here to Help.

We understand that financial commitments are significant, and we want families to feel informed and supported before registering. If you have questions about this policy or your specific situation, please reach out to us directly before completing registration — we're happy to help.

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